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ER Generate electronic documents for payments using a format configuration

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The following steps explain how a user in the System Administrator or Electronic Reporting Developer role can use a new Electronic reporting (ER) format configuration to generate electronic documents for processing payments. You can perform these steps in the GBSI sample company.

To complete these steps, you must first complete the steps in the "Create a configuration with format of payment document" procedure.

Change the configuration of the electronic payment method

  1. Go to Accounts payable > Payment setup > Methods of payment.
  2. Toggle the File format section to expand it, if needed.
  3. Use the Quick Filter to find records. For example, filter on the Method of payment field with a value of Electronic.
  4. Select Edit.
  5. Set the General electronic reporting field to Yes.
    • Select Yes to use the General electronic reporting pattern for payment files generation.
  6. In the Name field, select the drop-down button to open the lookup.
  7. Select BACS (UK fictitious) format configuration.
  8. Select Save.
  9. Close the page.

Test the format of generated payment files

  1. Go to Accounts payable > Payments > Payment journal.
  2. Select New.
  3. In the list, select the row.
  4. In the Name field, select the drop-down button to open the lookup.
  5. In the list, select the link in the selected row.
    • Select VendPay.
  6. Select Save.
  7. Select Lines.
  8. In the Company field, enter DEMF.
    • Enter DEMF
  9. In the Account field, enter DE-01001.
    • Enter DE-01001
  10. In the Description field, enter Payment.
    • Enter Payment
  11. In the Debit field, enter a number.
    • 1000
  12. Select the Payment tab.
  13. In the Method of payment field, select the dropdown button to open the lookup.
  14. In the list, find and select the desired record.
    • Select the Electronic value.
  15. In the list, select the link in the selected row.
  16. Select Save.
  17. Select Generate payments.
  18. In the Method of payment field, select the dropdown button to open the lookup.
  19. In the list, find and select the desired record.
    • Select the Electronic value.
  20. In the list, select the link in the selected row.
    • Select the Electronic value.
  21. In the File name field, enter a value.
    • For example, enter payments.
  22. In the Bank account field, select the dropdown button to open the lookup.
  23. In the list, select the link in the selected row.
    • Select the value GBSI OPER.
  24. Select OK.
  25. Select OK.
    • Analyze the created payment file in XML format. Compare it with the designed document layout and defined payment transaction attributes.
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