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Use distribution groups, also known as distribution lists, to send email to a group of people without typing each recipient's name. Organize distribution groups by:
- A particular discussion subject. For example, Marketing.
- Users who share common work that requires them to communicate frequently.
Distribution groups also provide a way to automatically forward email to multiple email addresses.
Create a distribution group
To create a distribution group in the Microsoft 365 admin center, follow these steps:
Sign in to the Microsoft 365 admin center.
From the left navigation bar, select … Show all, and then select Teams and groups to expand it.
Under Teams and groups, select Active teams and groups.
On the Active teams and groups page, select Distribution list.
Select + Add a distribution list.
On the Set up the basics page, enter a name and description for the distribution group and then select Next.
On the Assign owners page, select + Assign owners.
In the Assign owners pane, select the owners, and then select Add. Owners can manage the group and its members.
On the Assign owners page, select Next.
On the Add members page, select + Add members.
On the Add members pane, select members for the distribution group, and then select Add.
On the Add members page, select Next.
On the Edit settings page, enter a group email address for the distribution group and then select Next. If you want to allow people outside your organization to send email to the group, then also select the option Allow people outside of my organization to send email to this Distribution group.
On the Review and finish adding group page, verify the information is correct and then select Create group.
For more information about distribution groups, see the following articles:
- Add a user or contact to a distribution list.
- Use contact groups (formerly distribution lists) in Outlook.
- Distribution list issues.